As we steadily move forward towards the gateway of digitalization, a sudden shift towards virtual events and meetings have been witnessed. The recent global crisis caused due to the sudden outbreak of coronavirus has hit many businesses resulting in loss of finances.
Face to face interactions can never be beaten, but with the change in times, organizations have changed their mindsets and have started adopting virtual formats to carry out internal and external meetings and events.
Hosting meetings on the best virtual meeting platforms have now become a part of everyday life and an integral part of almost every industry. Many big organizations that have a widespread presence across the globe are benefiting from virtual meeting services for long. It enables thousands of remote employees to connect under a virtual space and carry out important conversations.
Virtual meetings are taking place across the globe to carry out important discussions with global business delegates, partners, and even with team leaders and remote employees. Online meetings have become an integral part of the workflow nowadays. Virtual meeting solutions are a cost-effective and revenue-generating option if you use the right technology and tools. In this article, we have shared a brief insight into virtual meeting technology and its power to carry out important collaborations.
Definition of virtual meeting
In essence, virtual meetings can sometimes be referred to as virtual conferences. It is an online meeting that is held in a virtual environment on the virtual event platform that allows you to interact with attendees in real-time via interactive tools. It can be used to conduct meetings with members of the same town or connect with people across the globe. Hosting a virtual meeting on the best virtual meeting platforms saves a lot of time and revenues. It eases one from the hassle of buying tickets and traveling for a few hours to attend the meeting. It is a cost-effective and time-efficient alternative that prevents the disruption of packed schedules.
Virtual meetings are easy to organize. All you need is a strong and reliable internet connection with efficient bandwidth to hold attendees, speaker or microphone, webcam, and a device. However, the best virtual meeting platform that compiles interactive features allows organizers or presenters to have discussions in real-time thus enhancing participation, engagement, brainstorming, and carrying out various meeting activities.
Merits of virtual meeting services
The main agenda of organizing a face to face meeting or a virtual meeting is to discuss plans, strategies, overall performance, and managing workflow, have discussions with team members, and decide upon the goals. The feel of face to face interaction can never be beaten, but virtual meetings have many advantages over in-person meetings. Let’s have a closer look at the same.
Here are a few merits of hosting virtual meetings
Virtual meeting solutions are a cost-effective measure as it saves one from the travel and accommodation expenses. In face to face meetings, one has to travel just to attend a meeting of a few hours. It gets completely resolved with virtual meetings as it allows participants to connect from various corners of the world without having to travel thus resulting in no travel costs.
Virtual meeting services are accessible on almost every device and browser. One can join in from anywhere around the world thus resulting in higher accessibility. By now, everyone has become familiar with virtual meetings.
- Casual Approach
To attend an in-person meeting one needs to dress up formally in an appropriate manner where the quality of your blazer matters. But, virtual meetings work on a casual approach you do not need to dress up formally to attend a meeting.
- Handy and Convenient
Organizing a virtual meeting is a lot easy and convenient when compared to in-person meetings. As it can be held anytime and anyone can join it from anywhere even if traveling somewhere. All you need is a strong internet connection to prevent buffering and break of communication.
- Virtual Meeting Rooms
It enables people to come under one roof virtually who have never met. The best virtual meeting platforms offer interactive features that allow the participant to interact with each other in real-time via text/audio/video chats.
- Increased Attendance and Participation
In-person meetings do not always have full attendance. Some miss attending a meeting due to some work emergencies or due to some immediate traveling plans. Virtual meeting solutions allow one to join the meeting from the comfort of their own space thus resulting in increased attendance and participation.
Consider the following questions before finalizing virtual meeting tools:
There are ample virtual meeting technologies available nowadays that allow you to host your online meeting in a more convenient, faster, and collaborative way on the best virtual meeting platform. Figuring out which virtual meeting tool suits your requirements is the key. Here are some questions you need to consider before selecting the online virtual meeting tool to carry out all your virtual meetings.
- Is this tool capable of recording meetings?
This is an important question to consider while selecting virtual meeting services. Recording tool is a useful tool as some attendees miss to attend the meeting in real-time. It enables them to catch the recorded version later. Recorded meetings can later be used for review purposes.
- Does it have interactive features or not?
Before finalizing a virtual meeting tool check whether it compiles interactive features or not. A tool with interactive live chat capabilities allows attendees to interact in real-time while commenting.
- Does the tool sync meeting invitations with the calendar?
A virtual meeting tool that can easily sync meeting invitations with the calendar is the right choice to opt for. It saves a lot of time and guarantees that attendees won’t miss it.
- Does it offer personalized meeting rooms?
Some virtual event services allow you to have personalized virtual meeting rooms to match the company’s branding. It enables you to have a one on one interaction with the client and give them a glimpse of your brand image.
- Does it have engagement features?
Virtual meeting tools must compile engagement features such as games, quizzes, polls, apps, etc. It can be incorporated amid online meetings to keep attendees engaged throughout the meeting.
Does it allow you to edit documents in real-time?
If your virtual meeting tool allows you to edit documents and collaborate in real-time, it is an extremely useful tool one must look at when they plan to host virtual meetings.
Hosting a virtual meeting is cost-effective and a time-efficient way to connect and engage attendees remotely. Puzzled about hosting an online meeting? Now is the time to get started and facilitate connections with the right virtual meeting technology.