QR codes were designed back in the 1990s and since then they are of multiple-use. They have grown their utilization immensely regardless of the industry of its usage. They have become a revolution in the market for easy scanning and data receiving. All this started when Apple announced its iOS 11 updates through a QR code scan from the mobile phone’s camera, in 2017.
The future of software and technology is QR codes, because of its genius and game-changer applications. Nowadays all smartphones are built as QR code scanners themselves.
Today 90% of the world population is using smartphones with high-speed internet, which was the cause of the increase in QR codes utilization by 2020.
Ease of use is the main reason for QR codes utilization. With QR codes companies can keep their costs low and processes streamlined. As it is easy to create and use the QR code. The user only has to scan the QR tag using the camera on his/her smartphone or tablet, and then you can start to track and manage your assets instantly.
Asset management software needs to incorporate asset tags with the assets and inventory required to be tracked. This can be easily done by applying QR codes.
Through the use of QR codes, the authorized person just needs to scan the Q code to the exact location of the asset with other necessary details. You can also edit and update more information regarding the asset and its utilization, status, etc.
Table of Contents
General Benefits of QR codes
- Easy Scanning with smartphones
- The versatility of codes
- High-Speed scanning
- Excessive fault tolerance (can be scanned when damaged and decode the information)
- Can store a large amount of information
- Can be used for almost anything
- Capable to generate revenue
- Stores more than 100 times data than 1D barcodes
- Possible to scan from any direction, 360°
- Quick to read and easy to decode
- Less risk of interference in the background
Features of QR codes to assist in Asset Management
- Generate QR codes Easily
You can generate a QR code (unique identification number) with just one click for your assets, print and place them on the asset where it will be easily accessible for scanning.
- Easy Scanning with Smartphones
You can scan the QR codes with the already installed mobile app in your smartphone. As almost everybody uses smartphones these days it is easier to afford and access the application.
- Accurate Visibility of Assets and Inventory
You can scan the QR codes placed on assets to view the exact details about it and its location. Also, assets quantity, their parts, their maintenance schedules, operational status, etc.
- Visibility on asset history
Scanning of the QR code allows you to view the history of assets, their movement, maintenance activities, etc.
- Create a work order
You can also create a work order request for the assets filling the required fields you get on scanning the QR code.
- Generate Request for Stock Order
By scanning the QR code of the inventory you can generate the request for stock re-order based on previous orders.
Benefits of QR Code in Asset Management
There are many benefits of QR codes asset management, such as:
High-speed of Identifying Asset
QR codes are quick and fast to read and decode the information about the assets and inventory. So, to track the assets and equipment you just need to scan the affixed QR code and identify the items in the records and update the information, if required.
Use of QR codes for asset tracking is an excellent choice to get rid of spreadsheets. With QR code asset management all the processes become simplified and automated. You just need to scan the code to get the information on your device and the same is to be done when the data is getting entered in the first place.
Wide Range of Accountability
QR code asset management allows you to create an automated fixed asset register to instantly use and simplify the workflow and increase the accountability. It also increases the visibility of assets, equipment, and inventory that is acquired by the organization.
Also, you can view the data such as who has the asset, what is its operational status, its maintenance activities are scheduled properly or not, it is receiving those maintenances timely or not, etc.
Implementation of QR codes in the asset management system gives you full transparency towards your assets and inventory`, their movement history, and other important records.
Easy Management of Records
QR codes increase the automation of the management as it is well used for maintaining the records. each and every asset gets scanned on their every entry and exit, till their disposal. These unique ID codes help a lot in maintaining the clear visibility of recodes and data for the smooth running of the business.
Automatic Transmission of Information
There are many companies that are still using old methods to keep the records of their assets updated and maintained. But with QR code asset management, everything is almost automated from data entry, acquisition to disposal of the asset. To transfer the data even QR code are very successful, just scan, transfer, and download. It has been so easy and quick with QR codes, they are very efficient and effective in use.
Easy to Use
This is so true that QR code are very much easy to implement and use. Also, to transfer the old data from the old system to the new one. No need for special and time-consuming training sessions. QR code allow you to function on an instant basis. Affix the code, feed data, scan it and done.
QR codes are said to be the modernized version of linear or 1D barcodes, which is true at some point. As their approach is large and they are more efficient in the use, besides the fact they have a similar origin.
There has always been a debate between barcodes and QR code, but they are two different technologies and have their own approach range. More QR codes have set a trend and are very beneficial if continued to be used in future until new and better technology comes up.
For asset management software, it is better to use QR codes as they can store more data and easy to scan. The scanning and capturing data from a torn or damaged QR code is easy than of a linear barcode. Therefore, QR codes are more successful and also, they can be scanned from the smartphones, this reduces the extra expenditure on separate barcode readers or scanners.